Administrator

The Company

A leading M&E award winning subcontractor, specialising in designing and installing building services across the UK. They are innovators and prioritises safety achieving an industry-leading safety record. Delivering high quality and complex solutions in all sectors including, Education, Residential, Aviation, Defence, Leisure & Energy.

The Project

As an experienced Administrator, you will be based from the Leeds office, supporting the team on various projects across a range of sectors including commercial, industrial, education and healthcare.

Requirements

For this role it is essential that you hold the experience below;

* Proven industry experience providing administration or document control support for a leading construction contractor or subcontractor
* Experienced in the use of Microsoft Office packages including Outlook, Word and Excel

Additional skills;

* Initiative
* Computer literate
* Excellent organisation skills
* High standards for quality of work
* Understanding of industry qualifications, cards and tickets
* Basic understanding of budgeting, cost tracking, and financial reporting
* The ability to respond to inquiries and probe into any discrepancies as necessary
* A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
* Solid understanding of relevant safety standards and regulations in the construction industry

The Role

* Job Title: Administrator
* Job Type: 3 Days Per Week Freelance
* Project: Various commercial, industrial, education and healthcare projects
* Location: Leeds
* Duration: Temporary to Permenent
* Reporting to: Training Manager

Duties

* Monitor and sustain office systems
* Communicate effectively within the team
* Managing incoming emails and postal mail
* Printing, scanning binding / filing documents
* Providing support to the project team as required
* Utilise Outlook, Word and Excel on a day-to-day basis
* Managing data entry, document processing, and updates
* Ensure that records are consistently updated and maintained
* Assisting with invoices, expense tracking, and basic bookkeeping
* Liaising with staff and clients in an effective and professional manner
* Oversee the team adheres to all company standards and procedures
* Maintain the accuracy of records and the organisation of filing systems
* Organise and manage calendars to prevent conflicts and enhance productivity
* Providing general administrative support to the team and Training Manager as needed
* Supporting project management activities, including report preparation, deadline tracking and team coordination
* Make certain that all documentation is systematically organized, consistently up-to-date